Assistant Project Manager (Design/Fitout)

Assistant Project Manager (Design/Fitout)

SUMMARY:

This role is responsible for supporting with all retail development matters at the local Village.

KEY RESPONSIBILITIES:

• Coordinate Brand inductions and briefings related to shop-fits.
• Manage fit-out process for new openings and re-merchandising/re-fit programmes for all new and existing stores.
• Manage temporary fitouts for existing and new Brands.
• Ensure that proper and complete information is issued by Brands to Value Retail for approval of plans, samples etc and issuing feedback in a timely manner.
• Arrange all Brand visits in coordination with other departments, reporting and follow up, provide.
• Monitor shop-fit quality to achieve standards of excellence.
• Ensure that internal works are executed by Brands in accordance with Value Retail internal guidelines and building regulations.
• Facilitate effective communication with all contractors, project managers and monitor progress of works on-site to ensure work schedule is adhered to.
• Follow-up snagging with Brands at completion of each project and ensure they submit all relevant post-completion documents on time.
• Manage local special projects.
• Manage flow of information between Retail Development Manager/Director and external consultants, including appointments, plan submittals, timing and billing.
• Keep track of all invoices relating to VR projects and brand shop-fit works.
• Devise new systems and procedures for the shop-fit process and improve those already existing.
• Ensure all Retail Development templates and Area reports are always up to date.
• Liaise with the Commercialisation/Leasing, Retail, Operations and Legal Departments on all shop-fit related issues.
• Work closely with the Commercialisation/Leasing and Retail Teams on proposals or feasibility studies.
• Manage weekly conference calls with other Teams.

SKILLS AND QUALIFICATIONS REQUIRED:

• Ability to communicate at all levels of business.
• Strong project management capability and ability to manage several projects concurrently
• Ability to prioritize your work to meet tight and multiple deadlines with an eye for detail
• Able to work well with all levels across the business and customers with a creative and open minded capability to adapt to a fast pace environment
• Ability to use initiative, pre-empt requests and think ahead.
• Ability to prioritise and manage several tasks and projects simultaneously.
• On site project experience with contractors and project teams.
• Minimum of 5 years’ experience in a design role.
• Excellent Microsoft Office, AutoCAD, Microsoft Project, Photoshop and InDesign skills.
• Exceptional attention to detail.
• Fluent in English – other European languages advantageous.
• Degree in Architecture/Interior Architecture/Design/Building Management/Construction Studies

KEY COMPETENCIES:

• Be Diplomatic and Neutral - Move comfortably through complex policy- and people-related organisational dynamics.
• Be Resilient - Bounce back successfully from difficult situations.
• Drive Results - Achieve results even in complex circumstances.
• Handle Complexity and Manage Ambiguity - Make sense of multifaceted, contradictory and high-quality information to solve problems and effectively deal with unclear situations.
• Influence and Build Relationships - Gain support and commitment by making convincing arguments and by building networks internally and externally.
• Show Self-Awareness - Proactively gather feedback to build a true picture of your strengths and areas for improvement.
• Use Critical Thinking and Innovation - Be willing and able to think outside the box and generate and implement new ideas and ways of working to increase success.
• Apply Effective Decision-Making - Make good, timely decisions that allow the organisation to stay ahead in the race for relevance.