Location
Kasumigaseki Building 33rd Floor - 3-2-5 Kasumigaseki,Brookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description
About the role
The Executive Assistant will provide day to day administrative support to BPG team in Japan.
Duties and Responsibilities
Delivery of proactive secretarial and administrative support in order to manage the day-to-day requirements for BPG, including:
Secretarial and administrative support to management and their teams at a consistently high standard, this includes diary and email management.
Managing MS Office Calendars by creating invites, responding to invitation requests, coordinating with other EA’s, etc.
Manage travel requests including flights, hotels, transportation, etc.
Support in the organisation of meetings, video and teleconferences.
Preparation and processing monthly expense reports for the team.
Assist in translation requirements for non-Japanese team members.
Preparation of PowerPoint presentations as required.
Photocopying/printing/binding of documents, as required by team members.
Collection and distribution of mail as required.
Provide administrative support to other teams when time warrants, during absences, holidays etc.
Support the onboarding and offboarding of employees, IT access, collection of hardware/security pass, office orientation for BPG team members.
About you
Business Administration Certificate or Equivalent
Multilingual – native Japanese and fluent in English
1 – 3 years team assistance experience in an office/corporate environment supporting management
Demonstrate skills to be able to work in a high pressure, highly demanding, changing working environment
Respect for privacy and confidentiality
Experienced in using Microsoft Office products including PowerPoint, Microsoft Word, Microsoft Excel and Microsoft Outlook, Teams, Visio.
Strong organisational skills
Excellent written and verbal communication skills
High attention to detail
Ability to:
Work independently (unsupervised)
Prioritise tasks
Communicate effectively and confidently with all members of the team
Adapt to change in arrangements
Interact at all levels within the organisation and external contacts
Self-starter who displays a high level of initiative and willingness to learn.
Friendly, outgoing and helpful attitude who can adapt to working with a variety of personalities within the team
Brookfield Asset Management does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior request from us will be considered the property of Brookfield and we may choose to engage with the candidate directly. We respectfully request that recruitment agencies do not contact us regarding this position.
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.By signing in to your account, you agree to Bestjobs.jp's Terms of Service and consent to our Privacy Policy.
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