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(Janssen) Executive Assistant, Business Transformation and Operations (Contractor)
Responsibilities:
Performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive.
Duties may include normal secretarial activities such as typing, correspondence, word processing, scheduling appointments, etc.
Also coordinates and assist in preparing associated business reports.
Process all communications, including phone calls, email, correspondence, memos, meeting minutes, mail, and faxes.
Visitor attendance
Prepares agendas and materials for executive meetings.
Establishes and maintains support systems for structuring priorities necessary to the Executive.
Assist in managing the executives schedule to include scheduling meetings and appointments as well as overseas business trip logistics and itinerary.
Coordinates and assists in developing associated business reports and prepares presentations.
Organizes files, performs data entry and analyzes data, and maintains accurate records.
Supporting other departments based on instructions, arranging and preparing company-wide events.
Handles confidential matters requiring discretion and judgment.
Acts as liaison with other departments and outside agencies, including senior level management.
Expense reimbursement
Supports associated with expats (such as providing cultural understanding, emergency support for family, act as liaison between expat and local employees)
All other duties as assigned.Requirements:
10 years or more of working experience in multinational company as assistant to executive
Highly skilled in MS application especially Excel, PowerPoint, Word.
Fluent in English (writing, reading, speaking)
Native level in Japanese (writing, reading, speaking)
Ability to quickly learn the company system and operation.
Ability to prioritize the important agendas and manage the calendars of executive effectively, ensuring confidentiality.
Understanding of the foreign culture and be able to communicate with related stakeholders smoothly.
Preferences:
Detail-oriented, organized, supportive, collaborative, fast-paced, trustworthy approachable,
Previous experience of supporting executives / C-suite (experience of supporting foreign expats is a plus)
Contract Time:1 year
Johnson & Johnson Family of Companies in Japan strongly recommends prospective employees to complete the COVID-19 vaccination before or as soon as after joining our company to prevent the spread of infection among our employees and people around them as well as our customers and the community we serve, and to ensure our responsibilities are sustainably fulfilled as a healthcare company (except for those who cannot vaccinated with underlying medical conditions and other circumstances).
Performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive.
Duties may include normal secretarial activities such as typing, correspondence, word processing, scheduling appointments, etc.
Also coordinates and assist in preparing associated business reports.
Process all communications, including phone calls, email, correspondence, memos, meeting minutes, mail, and faxes.
Visitor attendance
Prepares agendas and materials for executive meetings.
Establishes and maintains support systems for structuring priorities necessary to the Executive.
Assist in managing the executives schedule to include scheduling meetings and appointments as well as overseas business trip logistics and itinerary.
Coordinates and assists in developing associated business reports and prepares presentations.
Organizes files, performs data entry and analyzes data, and maintains accurate records.
Supporting other departments based on instructions, arranging and preparing company-wide events.
Handles confidential matters requiring discretion and judgment.
Acts as liaison with other departments and outside agencies, including senior level management.
Expense reimbursement
Supports associated with expats (such as providing cultural understanding, emergency support for family, act as liaison between expat and local employees)
All other duties as assigned.Requirements:
10 years or more of working experience in multinational company as assistant to executive
Highly skilled in MS application especially Excel, PowerPoint, Word.
Fluent in English (writing, reading, speaking)
Native level in Japanese (writing, reading, speaking)
Ability to quickly learn the company system and operation.
Ability to prioritize the important agendas and manage the calendars of executive effectively, ensuring confidentiality.
Understanding of the foreign culture and be able to communicate with related stakeholders smoothly.
Preferences:
Detail-oriented, organized, supportive, collaborative, fast-paced, trustworthy approachable,
Previous experience of supporting executives / C-suite (experience of supporting foreign expats is a plus)
Contract Time:1 year
Johnson & Johnson Family of Companies in Japan strongly recommends prospective employees to complete the COVID-19 vaccination before or as soon as after joining our company to prevent the spread of infection among our employees and people around them as well as our customers and the community we serve, and to ensure our responsibilities are sustainably fulfilled as a healthcare company (except for those who cannot vaccinated with underlying medical conditions and other circumstances).
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