Job Purpose
Background:
Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
To achieve our ambitious goals, we will accelerate the transformation by merging 2 functions such as WREF and EHS into one function to seek better synergy from financial as well as employee experience perspective and provide new level of modern facilities and the most effective, safe and healthy working environment and services for employees.
We’re creating this exciting new team to manage real estate facilities, EHS (Environment, Health and Safety), Occupational Health and Security service.
The proposed position:
Japan Site Lead (WREF & EHS) is responsible for the management and delivery of Facilities management, EHS and Occupational Health services for GSK Japan offices as a single leader (Tokyo, Osaka Takamatsu) and ensure accountability and responsibility of service delivery to meet business needs, This role will serve as the primary liaison with the businesses. Furthermore, Japan lead will work closely with GSK Global/Regional team for local implementation, to mitigate the potential risks may exposure to local team members and operations.
Key Responsibilities
Real Estate and Facility Management
- Responsible for relationship management with stakeholders in GSK to ensure infrastructure and services support and facilitate the full range of business operations. – to meet the enterprise needs aligned and balanced against local business needs.
- Ensure local delivery of all facilities and services at the site location(s), ensuring cost, quality and compliance metrics are achieved by key contract partners.
- Implement policies, standards, and guidelines as per GSK requirements.
- Manage service partner’s performance, ensuring their delivery to standard KPI/CPI/PI, and ensuring the services delivered following agreed target and related policies for EHS, Security, Risk and Compliance, etc.
- Work with WREF experts and landlord to ensure Real Estate transactions and lease renews/negotiation are delivered at site level align to business strategy.
- Prioritize delivery of a program of capital projects (including minor works, infrastructure, business driven and energy projects) for assigned Business Unit(s).
- Accountable for the preparation for Annual budget for the site facilities operation and ensure the financial data accuracy.
- Identify opportunities for improved service site level, drive better employee experience via through innovation, technology, and processes.
- Tracking, monitoring and reporting performance metrics for the site to make required executive level decisions or interventions to ensure compliance with the contract terms.
- Fleet management, coordinate with HR for car rental services for LOC leaders, including MSA with vendor, individual contract engagement, PO and payment management, and coordination for the service improvement.
- Other projects or additional assignment may be identified from leadership to the position, it may not be fully listed as above but could be under the area of Real Estate, Facilities Management and Administrative services from certain level, which to align with WREF strategy and contribute to the best level of workplace experience to GSK people.
EHS
- Setting EHS objectives to align with regulatory, GSK global EHS requirements and facilitate EHS council to accomplish commercial EHS objectives.
- Provide professional and specialist advice and support to the organization to ensure the business remains legally compliant as a minimum. Also, ensure adherence to applicable global EHS standards.
- Lead EHS risk assessment and work with business partners to mitigation EHS risks. Be responsible to coordinate regular EHS inspection and MM/IBM/audit program.
- Establish, review, and update commercial EHS procedures at the site(s).
- Work with Regional Occupational Health team to establish employee health programs to promote healthy work environment and mental wellbeing.
- Facilitate key commercial EHS programs implementation, such as life safety, office safety, health, and wellbeing.
- Develop EHS training programs for the commercial business and deliver EHS induction training for new employee induction program.
- Facilitate EHS incidents investigation and responsible for EHS incident reporting to local authority and global EHS reporting system.
- Liaison with GSK global and regional EHS network to learn and benchmark best EHS practice.
- Establish and implement commercial EHS management system at the site location(s) and associated activities such as Life Saving Rules, Driving Safety, etc.
- Monitor EHS performance and trends and develop solutions to continuously improve performance.
- Identify Emergency Response Scenarios and develop response plans. Liaise with Site Leadership Teams and conduct periodic mock drills on the identified emergency scenarios.
Security
- Developing procedures and an environment to protect people, assets, and information.
- Coordinating security issues and investigations at site.
- Conducting risk assessment and security reviews.
- Working closely with GSK CCM sponsor for Crisis Management Plan and Business Continuity Plan.
Education Background:
- Bachelor’s Degree in Business, Engineering, Facilities, Real Estate, EHS or related discipline
Relevant Job experience:
- Minimum 10 years of relevant experiences on office facilities management, EHS, Security service management
- Had experience in corporate crisis management such as earthquake response plan, COVID etc.
- Additional qualifications such as PMP, CFM/FMP is a plus
Other Skills & behaviors:
- Excellent interpersonal communication skills, with customer service orientation
- Project management skill
- Outcome/solution driven.
- Excellent Japanese and Good English skill - oral and written
- Good computer skills and relevant software applications
- Stakeholder management skill
- Vender management skill
- Broad strategic thinker with a global outlook
- Team player, able to work across functions to achieve value for the enterprise.
- Effective leadership style with ability to influence and contribute at a senior level
Why Us?
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
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