Trade Coordinator

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

COMPANY OVERVIEW

Warner Bros. Discovery is a powerful portfolio of iconic entertainment, news, and sports brands. We bring people, technology, and the world's best storytellers together to drive culture and meaningful connection. We believe the enduring power of stories can open our eyes to the world, to each other, and to new and different perspectives.

Join us. Shape your story here.

PRIMARY FUNCTION OF POSITION

Being a key member in Trade team, the Trade Coordinator will support all Trade activities and communications, handle day to day queries regarding allocation, marketing materials for partners’ platforms and future sales plans. The role is based at Warner Bros. Studio Tour Tokyo.

ESSENTIAL JOB FUNCTIONS: TOTAL 100%

60%

Handling the communications with Trade Partner

• Support day to day account management of the Trade partnerships, understanding the B2B needs
• Be responsible for checking the Trade partner releases, sales performance, inventory and close-outs
• Be the main point of contact and handle the communications with Trade Partners, including inventory and booking enquiries
• Be involved in the on-boarding process for new Trade Partners
• Handle the site visits of Trade related partners/ vendors/ media
• Support Business Development Executive to present and identify sales trends with recommendations
• Ensure to provide a high level of customer service and relationship management to our key partners

20%

Reporting and administration

• Prepare daily, weekly, monthly sales performance report for internal stakeholders
• Update the Trade Sales presentation and marketing materials on a regular basis, ensuring they are all approved internally and in line with the Brand Guidelines
• Assist the annual ticket allocation for Trade, Consumer and Education
• Be responsible for the maintenance, update and inventory control of all trade materials and collaterals
• Regularly conduct market research, identify opportunities for potential business development and provide reporting for internal review
• Ensure administrative work is being handled accurately in a timely manner
• Support the update of trade plan

10%

Team and Project Support

• Support the implementation of ad hoc project work as dictated by business needs
• Coordination of buy-outs and team events
• Provide cover during Marketing events, promotional activities etc taking place at the Studio Tour when necessary including weekend, bank holiday, school holiday and late evening cover in rotation with other team members

10%

Work well with the team

• Promote teamwork and synergy through effective communications and involvement in appropriate industry and team functions
• Be a team player and maintain a good working relationship with everyone involved in the Tour business including all teams of the Tour, other WBD divisions, external partners and agencies
• Assist the team on any marketing events (internal and external, consumer and trade), when required

JOB-RELATED QUALIFICATIONS STANDARDS

Education

Bachelor’s degree

Work Experience

A solid administration role background with 3 years of experience essential

Experience in the leisure / tourism (hotels or travel agents) / attractions industry an advantage

Work experience of supporting sales activities in any of Travel, Hospitality, Hotel, Travel Agents, OTA, DMC and Attraction business

Skills

Excellent communication in Japanese, Business level or above in English

Excellent time management and task management skills

Attention to details with punctuality

Able to perform in a high-pressure/time-sensitive environment

Action and result oriented, proactive in communicating with other team members

Quick learner and self-starter, resourceful and would take ownership

Skilled in Power Point, Excel, Word

Flexible when work hours as at times, the role will require working during non-office hours such as evenings,

REMARKS: Management has the right to add or change duties and job requirements at anytime. In addition, the employer may consider whether the individual applying for or holding the position is qualified. There are two steps involved in this determination. The first concerns whether the applicant or current employee satisfies the prerequisites for the position. The second step involves whether the person can perform the essential functions with or without reasonable accommodation.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.
If you’re a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [email protected].