Job Description
We're looking for a detail-oriented and reliable Part-time Immigration Operations Assistant to support our Immigration team in Japan. This role offers a great opportunity to gain hands-on experience in immigration case administration while working alongside experienced professionals in an international environment.
You'll play an important role in ensuring immigration applications are processed accurately and efficiently, supporting both our clients and internal teams throughout the immigration lifecycle.
Key Responsibilities
Coordinate and manage immigration application documents following submission to the relevant government authorities.
Receive, organise and process immigration documents and official correspondence from government offices.
Scan, upload and maintain immigration records within our internal document management systems.
Prepare and coordinate document packages for mailing and courier dispatch.
Support the issuance process for Residence Cards and other immigration-related documentation.
Prepare and send notifications to clients regarding application progress and document updates.
Work closely with Immigration Consultants to ensure accurate record keeping and timely case administration.
Maintain electronic case files and ensure documentation is stored in accordance with internal procedures.
Provide general administrative and operational support to the Immigration team as required.
We're Looking For Someone Who
Has excellent attention to detail and enjoys working accurately with documentation.
Is organised and able to manage multiple administrative tasks.
Communicates clearly and professionally.
Is comfortable using Microsoft Office and learning new internal systems.
Enjoys supporting a collaborative team environment.
Takes ownership of assigned tasks and follows processes carefully.
What You'll Gain
Practical experience working within a global professional services firm.
Exposure to Japanese immigration processes and global mobility services.
The opportunity to work alongside experienced immigration professionals.
- A supportive team environment with opportunities to learn and develop.
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