About Our Client
Our client is a leading global logistics and supply chain company, with an extensive international network and a strong, established presence in Japan.
Supporting industries ranging from healthcare and life sciences to manufacturing and consumer goods, the company plays an important role in keeping global supply chains moving. Its work includes the transportation of essential and sometimes life-changing products, including medical devices and healthcare equipment.
This is an opportunity to join a stable, international organization and become an important member of its Japan support team.
About the Role
We are looking for an experienced and well-organized Administrative & Office Support Specialist to support the smooth day-to-day operation of our client's office.
This is a varied position covering office administration, facilities, suppliers, purchasing and employee support. You will work closely with colleagues across the organization and help create an efficient and professional working environment.
The role would suit someone who enjoys taking ownership, coordinating multiple activities and supporting people across a business.
Key Responsibilities
- Provide day-to-day administrative support in accordance with company policies and procedures.
- Manage general office administration and facilities-related activities.
- Liaise with building/property management, cleaning companies, maintenance contractors and other service providers.
- Coordinate onsite requirements including catering, couriers, transportation and shuttle bus arrangements where required.
- Manage purchasing of office supplies and support tender or supplier-selection exercises when appropriate.
- Coordinate and review non-trade suppliers and participate in regular supplier review meetings.
- Monitor administrative and office-related expenses and identify opportunities for cost efficiency.
- Provide support for employee business visas and relocation arrangements.
- Coordinate with company drivers and other operational support providers.
- Maintain appropriate standards and processes across office administration activities.
- Provide additional administrative and management support as required.
What We Are Looking For
The successful candidate will be a practical, service-minded professional who is comfortable working in an international corporate environment.
You will ideally bring:
- Previous experience in office administration, general affairs, facilities management or a similar support function.
- Strong organizational skills and attention to detail.
- The ability to manage several activities and stakeholders simultaneously.
- Good communication and interpersonal skills.
- Experience dealing with external suppliers, contractors and service providers.
- A proactive approach to identifying and resolving day-to-day issues.
- A strong internal customer-service mindset.
- Confidence working independently while collaborating with colleagues across the organization.
- Japanese and English communication skills suitable for an international working environment.
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