About the role:
WeWork is seeking a Legal Assistant to help lead its incredible growth in the Japan market. This full-time position reports to the General Counsel and will be part of our growing Legal Team. The successful candidate will be diligent with a proven track record in Legal. The Legal Assistant will be responsible for legal secretary and operations. Additionally, the self-driven and self-motivated candidate will be responsible for collaborating with our other departments.
Responsibilities:
1. Legal Secretary
Provide secretarial and administrative duties;
Process invoices and manage expenses;
Support General Counsel’s work;
Support revising a variety of documents including contracts, company policy, and internal manuals;
Provide general secretarial support to all members of the legal team;
Act as a primary point of contact for other departments; and;
Any and all work incidental to each of the foregoing.
2. Legal Operations
Manage company seals;
File and manage executed contracts, and other legal documents;
E-signature on behalf of CEO;
Update legal information on Japan Employee Hub, training materials; Google Drive documents;
Manage contract management system (Kintone), update the applications and its manuals;
Manage NDA system (TAP);
Draft email announcement regarding company seal schedule and other important notice; and
Any and All work incidental to each of the foregoing.
Qualifications:
1. Required Qualification
Native level Japanese and business level English;
Minimum two years of working experience in middle or large size company;
Deep understanding and keen interest in WeWork’s business;
Capability to think logically;
Capability to identify facts and data relevant to particular issue and collect those;
Capability to see facts without prejudice and analyze root causes of issues;
Detail oriented while organized;
Independent while team player;
Good interpersonal skills; and
Ability to work under pressure and meet deadlines.
2. Preferred Qualification
Secretarial experience is plus. Legal secretarial experience is strong plus;
Diploma of legal vocational school or assistant bachelor of law is plus.
Bachelor of law or up is strong plus; and
Experience of working in a global company or a venture company is strong plus.
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