Medical Operations Specialist, Medical Affairs, Japan

General Information

Job Advert Title: Medical Operations Specialist, Medical Affairs, Japan

Location: Nihonbashi,Tokyo

Division: Medical Affairs Regions

Employment Class: Permanent

Description

【About Astellas】

Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. （HP:Learn more about Astellas）

Are you driven to make a real difference in the lives of patients?

We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.

【募集の背景 / Purpose & Scope】

Medical Operations Specialist act as a strategic lead for value generation, operational excellence, and mindset/behavior change within Medical Affairs Japan.

In this role, you will develop and enable the Medical Affairs (MA) Digital Strategic plan that encompasses all digital capabilities and channels across MA, Japan and relevant functions. You will lead strategy, implementation and operation of MA digital capabilities and channels, working in partnership with MA Operational Excellence and all related stakeholders, i.e. Local Brand Teams(LBTs), Global/Regional MA Operations, Japan MA Teams (JMATs), Medical Communications, Commercial, M&D Functions and relevant support functions (DigitalX, E&C, Legal, Finance). Leveraging your expertise, you’ll execute the Medical Affairs Digital Technology Strategic plan, its agreement and implementation. Additionally, you will oversee and manage system/platform maintenance and their evolution to ensure that solutions continue to create significant business value across countries, regions, and MA globally.

Additionally, you will focus on Educational Grants and lead the end to end planning, execution, and continuous improvement of the external medical education portfolio. You will ensure that education initiatives are strategically aligned, scientifically credible, compliant, measurable, and future ready, thereby strengthening Astellas’ contribution to patient care through the advancement of clinical knowledge and practice. You will own the external education operating model for MA JP and serve as a subject matter expert (SME) for governance, partner engagement, and quality standards.

【職務の内容 / Essential Job Responsibilities】

（雇入れ直後）

Digital Transformation Strategy and Roadmap Development and Execution

・Develop and continuously refine the MA Japan Digital Transformation Strategy, aligned with Digital Transformation Strategy in Global MA and relevant functions(e.g., Digital X and Japan Commercial)

・Define a multi-year roadmap covering:

•Development of Japan RWD infrastructure and platform for MA Impact visualization

•Application of AI and advanced analytics for business enhancement and optimization

•Evolution and management of MA Digital capabilities(e.g., AGILE-MI, Veeva CRM/Vault)

・Identify priority initiatives based on patient impact and business value

Champions capabilities and initiatives within the organization:

•Manages and leads initiatives aligned with agile methodology that promote the ongoing evolution and management of Medical Affairs digital capabilities based on stakeholder needs, feedback, technology, emerging trends, industry practices and data privacy/legal requirements. Keeps stakeholders informed of important changes in each of their respective areas while driving projects within the MA Innovation Capability Enablement portfolio and roadmap.

Embed Innovation / Capabilities

•Champions MA digital innovation and capabilities within the organization to heighten awareness and position the function as a key business resource by establishing credibility and integrity with key stakeholders.

Facilitate Knowledge Sharing

•Brings strategic storytelling and strong collaboration across departments to develop and define customer-centric digital strategy and drive customer engagement.

Operational Excellence

•Responsible for leading and/or participating in operational process reengineering related to digital repositories/channels.

Collaboration Focus

•Partners with DigitalX and Commercial to assure the best technology and methods are implemented to manage information consistent with digital governance and standards. In conjunction with DigitalX, performs strategic analysis of business needs and proposed technology solutions for new systems and decommissioning of systems.

Budget and Objectives Management

•Accountable for meeting budget objectives, projects goals, and department priorities.

Problem Solving

•Recognizes and anticipates problems. Translates solutions into viable action plans at a global level that are effectively disseminated and implemented through cooperation of stakeholders.

External Education Strategy & Portfolio Leadership

•Lead the MA-JP external medical education portfolio as a key channel to address unmet educational needs.

•Partner with MA-JP Brand Heads to define education priorities and execution plans aligned with scientific and medical objectives, while maintaining a cross-brand portfolio view to enhance impact and reduce duplication.

•Drive future-ready education approaches, including digitally enabled and scalable learning solutions.

Governance and Standards

•Serve as the owner of Regional Educational Grants and as secretariat for the Educational Grants review committee, supporting review processes, documentation, and External Funding submissions in line with Astellas processes.

•Identify risks and implement mitigation actions in collaboration with Legal and Compliance, while strengthening execution through standard processes, templates, and training.

•Act as the compliance SME for external education, ensuring adherence to company policies, industry standards, and applicable regulations.

Cross-Functional Collaboration

•Collaborate with Medical, Field Medical, and relevant stakeholders to align education initiatives with scientific priorities and insights, ensuring integration with broader medical strategies.

Measurement and Continuous Improvement

•Define success metrics and ensure consistent measurement and documentation of outcomes.

•Drive continuous improvement through insights, evaluation, and portfolio optimization.

Budget and Contract Accountability

•Support financial planning, budget management, and vendor governance to ensure effective resource allocation.

•Lead contract agreement with medical society as MA-JP representative

•Maintain updated contract templates in collaboration with Legal and E&C, ensuring compliance with applicable laws, regulations, and guidance related to external education.

（変更の範囲）

会社内での全ての業務

【就業環境に関する要件 / Specific Physical or Environmental Requirements】

•This position is based in Japan and is primarily on-site.

•At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.

【応募要件 / Qualifications】

＜必須 / Required＞

•Master’s degree, or equivalent, in science or health-related field required.

•Minimum 5 years’ experience in the pharmaceutical industry in a science/medical based function, with a minimum 3 years MA experience

•Developed and implemented successful strategies and programs for various products and/or processes.

•Extensive experience leading the planning, execution and communication of Medical Affairs strategies and tactics.

•Developed and implemented digital strategies to drive operational excellence and enable data-driven decision making across Medical Affairs

•Strong track record for Communication and Collaboration in a matrix organization.

•Demonstrated knowledge of tools used by pharmaceutical industry to support collection of business operations data, such as CTMS, Veeva CRM, Salesforce, Adobe, Planisware, SharePoint, etc.

•Strong track record of working in an agile methodology.

•Business Level English skills and competency.

•Demonstrated planning and organization skills, attention to detail, execution, and follow-through.

•A Change management mindset and the ability to lead teams through change.

•Effective management skills, including the ability to effectively motivate and manage cross- functional teams.

•Excellent interpersonal and negotiating skills; ability to work effectively with all levels of staff and management.

•Demonstrated ability to manage multiple complex projects simultaneously.

•Strong and effective strategic thinker and problem solver with high degree of emotional intelligence, with the ability to both recognize and anticipate problems.

＜歓迎 / Preferred＞

•Master’s in data sciences or Doctoral level degree in science or health-related field.

•Strong understanding of generative AI technologies and their underlying mechanisms around prompt engineering.

•Demonstrated ability to communicate effectively with functional leaders and negotiate solutions in a matrix environment.

•Effective management skills, including the ability to effectively motivate and manage cross-functional teams.

•Previous experience in leveraging Next Best Action/Next Best Engagement capabilities.

•Minimum 5-7 years of experience in Medical Affairs, Medical Education, or Strategy

•Demonstrated experience developing and leading enterprise-level education strategies

•Understanding of external education standards and industry regulations

•Proven ability to influence senior stakeholders and lead through strategic thought partnership

【応募書類 / Application Documents】

和文履歴書（必須）・和文職務経歴書（必須）・英文レジュメ（任意）

Resumes

【選考プロセス / Selection details】

書類選考 → 1次面接 → 最終面接

※変更の可能性もございますので、予めご了承下さい。

CV screening → First interview→ Final interview

*Please be advised that there might be a change in the process.

【勤務地 / Location】

（雇入れ直後）

東京都中央区 アステラス製薬 日本橋事業所 本社

Nihonbashi, Tokyo

（変更の範囲）

会社の定める事業場および自宅

【勤務開始日 / Start Date】

応相談

Will be decided according to the candidate's flexibility

【契約期間 / Contract Duration】

期間の定めなし

Not limited to specified period

【試用期間 / Probation Period】

試用期間原則なし

No probation period in principle

【給与 / Salary】

①基本給：当人の経歴・技術・技能等を考慮して決定

②裁量労働制の場合：裁量労働手当として職務グレードに応じて50,000～100,000円支給

③フレックスタイム制の場合：月間の所定労働時間を超えて勤務する時間に対して時間外勤務手当を支給

①Base salary: will be decided by the candidate's experience, skill and capability.

②When Discretionary Work System is applied: Discretionary work allowance will be paid.(50,000～100,000yen, based on the Grade)

③When Flextime System is applied: Overtime allowance will be paid for time worked in excess of prescribed working hours.

【昇給 / Salary Raise】

有り

【賞与 / Bonus】

有り

【諸手当 / Allowance】

裁量労働手当、住宅手当、通勤手当 等

Discretionary work allowance, Housing allowance, Commutation allowance, etc.

【勤務時間 / Working Hours】

8:45～17:45（月～木）、8:45～16:00（金）、企画業務型 裁量労働制

裁量労働制の場合、所定労働時間を働いたものとみなす

8:45～17:45（Mon～Thu）、8:45～16:00（Fri）

Discretionary Work System

【休日 / Holidays】

完全週休２日制（土曜・日曜）、祝日、5月1日、夏季、年末年始

Weekends(Sat and Sun), holidays, May 1st, summer vacation, New Year holidays

【休暇 / Vacation Leave】

年次有給休暇、育児休業制度、介護休業制度 等

Annual paid leave, childcare leave system, nursing care leave system, etc.

【福利厚生 / Welfare】

雇用保険、労災保険、厚生年金、健康保険、共済会制度、社宅制度、持株会制度、財形貯蓄制度 等

Employment Insurance, Industrial Accident Compensation Insurance, Welfare Pension Insurance, Health Insurance, Mutual Aid Association System, Company Housing System, Employee Shareholder Association System, Property Accumulation Savings System

【アステラス製薬 採用サイト/ Career web site】

https://re-jp.astellas.com/jp/recruit/newgraduates/

For more information about Astellas, please visit our career web site.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."

【What awaits you at Astellas? 】

•Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.

•Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.

•Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.

•A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.

【Our Organizational Values and Behaviors】

Values: Innovation, Integrity and Impact sit at the heart of what we do.

Behaviors: We come together as ‘One Astellas’, working with courage and a sense of urgency. We are outcome focused and consistently take accountability for our personal contribution.