Job Description
Location: Niseko | Japan
Dates: September 2026 - March 2027
Salary: ¥1,750 per hour, starting
Reports to: Property Administration Coordinator
About us:
Rhythm is about creating epic experiences for our customers, which starts with our people. We live by our values and put people first. We take pride in creating working and living environments that foster innovation, adventure, and balance. Working at Rhythm is more than a job, it's an experience you will have forever.
Position Summary:
As the Property & Maintenance Administrative Assistant, your role will involve delivering administrative assistance to our department, promoting seamless operations and streamlined workflow. You will serve as a primary liaison for both internal and external stakeholders, managing diverse tasks with professionalism and precision.
Assisting the Property & Maintenance Coordinator entails aiding the Property Coordinator in various tasks concerning Staff accommodation, Stores, and Properties. This includes tasks such as processing insurance, utilities, documentation, and filing, as well as coordinating meetings with contractors on-site. Proficiency in both Japanese and daily English conversation is required.
Must be able to write sentences in Japanese and have daily conversations in English.
プロパティ＆メンテナンス部門の事務アシスタントとして、シームレスな業務と合理的なワークフローを保証するため、当部門に徹底した事務支援を提供する役割を担っていただきます。社内外の関係各位との主要な連絡役となり、プロフェッショナリズムと正確さをもって多様なタスクを管理します。
プロパティ＆メンテナンス・事務アシスタントは、スタッフの宿泊施設、店舗、物件に関する様々な業務でプロパティ事務コーディネーターを補佐してもらいます。保険、水道光熱費、書類作成、ファイリング、現地業者との打ち合わせ調整など。日本語での文章作成と日常英会話の両方ができること。
繰り返しますが日本語の文章読み書きと日常英会話は必須です。
Key Responsibilities and Duties:
- Administrative Tasks（事務サポート）
- Scanning, filing, office organisation, handling phone calls, creating and updating spreadsheets/database,
- Purchasing requested items and supplies, communicating with different departments
- Contract & Service Management（契約・サービス管理）
- Managing property-related contracts, including utilities, internet services, insurance, and other related services.
- Document Management（財務・管理）
- Managing expense reports and key management
- Property & Facility Support（物件・施設管理サポート）
- Communicating staff requests and issues to the relevant teams and assisting with follow-up.
- Coordination & General Support（調整・その他サポート）
- Performing other administrative tasks as assigned.
- Performing other administrative tasks as assigned.
主な職務内容
- 事務サポート
- スキャン、ファイリング、オフィスの整頓、電話対応、経費報告、シート作成、鍵管理、
- 各部署への連絡等、リクエストされた物の購入等
- 契約・サービス管理
- 物件に関する光熱費、インターネット、保険 等
- 財務・管理
- 経費報告、シート作成、鍵管理 等
- 物件・施設管理サポート
- スタッフからのリクエストをチームへ連絡 ・購入 等
- 調整・その他サポート
- 委任されたその他の管理業務
- 時間外労働の可能性 電話
- 事故等に関する緊急事態の電話の応対
- 事故等に関する緊急事態の電話の応対
What you need to succeed
- Administrative Skills:
- Experience with general administrative tasks, including document management, scanning, filing, creating and updating spreadsheets (basic Google Sheets skills preferred), data entry, and maintaining organised records.
- Problem-Solving Skills:
- Ability to identify issues, coordinate with relevant teams or suppliers, and support the smooth resolution of administrative and property-related matters.
- Organisation & Adaptability:
- Strong organisational skills with the ability to manage multiple tasks, prioritise workloads, and adapt to changing business needs during busy periods.
- Communication & Teamwork:
- Ability to understand instructions clearly, communicate effectively with staff members, contractors, and different departments, and work collaboratively in a flexible and positive manner.
- Initiative & Attention to Detail:
- A proactive approach with strong attention to detail, including accurately maintaining records, tracking requests, managing documents, and following up on outstanding tasks.
- Driver’s Licence:
- A valid standard driver’s licence (automatic transmission accepted) is required for travel between staff accommodation, stores, and properties
- Potential for overtime
- Handling phone calls related to accidents and emergencies
- Handling phone calls related to accidents and emergencies
主な職務内容
- 事務スキル：
- 書類管理、スキャン、ファイリング、データ入力、記録管理、スプレッドシートの作成・更新など、一般的な事務業務の経験。基本的なGoogle Sheetsの操作スキルがあることが望ましい。
- 問題解決能力：
- 問題や依頼事項を把握し、適切な担当チームや業者へ連携しながら、物件や事務関連の業務を円滑に解決へ導くサポートができる能力。
- 整理力・適応力：
- 複数の業務を整理し、優先順位をつけながら対応できる高い組織力を持ち、繁忙期や状況の変化にも柔軟に対応できること。
- コミュニケーションとチームワーク：
- 指示を正確に理解し、スタッフ、業者、各部署と効果的にコミュニケーションを取りながら、柔軟かつ前向きにチームで業務に取り組めること。
- 主体性と注意力：
- 積極的に業務へ取り組み、細部まで注意を払えること。書類管理、依頼事項の記録、進捗確認、未対応事項のフォローアップなどを正確に行える能力。
- 運転免許：
- 普通自動車運転免許（AT限定可）必須。スタッフ宿泊施設、店舗、物件間の移動に必要となります。
- 普通自動車運転免許（AT限定可）必須。スタッフ宿泊施設、店舗、物件間の移動に必要となります。
The Perks and Benefits:
As a Rhythm employee, you’ll experience the same legendary hospitality we extend to our guests. We’re passionate about looking after our crew, and here are just a few of the perks you’ll enjoy when you join our team:
- Live, Work, and Play in Paradise: Immerse yourself in one of the world’s top mountain resorts.
- Work with a Legendary Crew: Join a team that’s passionate, fun-loving, and deeply connected to the industry.
- Subsidized Staff Accommodation: Affordable housing options and housing assistance to help you settle in.
- Epic Social Scene: From team ride days and department dinners to staff parties, events, and day trips, our social calendar is packed with opportunities to connect and unwind.
- Wellness and Lifestyle Benefits: Access the Rhythm Wellness program, enjoy free snowsports or bike demos, and take advantage of generous store discounts for you, your friends, and your family.
At Rhythm, we work hard, but we play even harder. If you know anyone who’s worked with us before, they’ll tell you this isn’t just a job- it’s an experience of a lifetime. Our fun, supportive culture is the heart of everything we do because people like you make Rhythm what it is.
- End-of-season Performance Bonus
- Opportunity to gain valuable experience in property administration.
- Work in a dynamic and fast-paced environment.
- Be part of a team dedicated to building a positive and productive work environment.
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