Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make beautiful things, crafted to last—for you to be yourself in.
Coach is part of the Tapestry portfolio – a global house of brands committed to stretching what’s possible.
A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.
Position Title: Executive Assistant to President
Reports to: President & CEO of Coach Japan & Asia
Location: Tokyo
Primary Purpose:
The Executive Assistant will support President & CEO of Coach Japan & Asia. This is a great opportunity for a growth-minded executive assistant to be a part of a fast-paced strong global brand.
The successful individual will leverage their proficiency in administration & coordination to...
- Provide administrative support, including calendar management (for President and cross-functional meetings owned by President), travel arrangements, and expenses.
- Manage logistics for meetings including organizing agendas, booking meetings, calendar invites, preparing written materials, managing catering, room setup/cleanup, etc.
- Develop effective relationships across the organization and in particular with internal EAs in country, regionally and globally.
- Represent CEO office when coordinating meetings and events with external stakeholders with appropriate tone and manner.
- Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly.
- Support CEO in preparing presentations as needed.
- Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies.
- Assist with the planning and execution of company events.
- Provide on-the-ground support when visitors and guests come.
- Handle contract, invoice, and PO for CEO office.
- Opportunity to be involved in special projects such as Wellbeing and Equity, Inclusion and Diversity initiatives.
The accomplished individual will possess...
- Highly sense of confidentiality and integrity are consistently required due to the handling and accessibility of some sensitive information.
- 5-10 years of Executive Assistant including supporting President or similar experience preferred.
- Bachelor’s Degree preferred.
- Experienced and at eased in interacting with executives at all levels.
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
- Excellent ability to maintain composure and effectiveness in a fast-paced environment.
- Must be a highly organized, self-starter with ability to handle multiple priorities at once.
- Must have strong verbal and written communication skills both in Japanese and in English.
- Must be a collaborative, team player with great initiative.
- Superior follow through skills, detailed and customer service oriented.
- Must be intuitive, able to anticipate needs and develop options.
- Demonstrated proficiency in Microsoft Outlook, Teams, and Zoom if possible.
Our Competencies for All Employees
- Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
- Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
- Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
- Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
- Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
- Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
Our Competencies for All People Managers
- Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
- Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
- Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Visit Coach at www.coach.com.
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