Job Description
- Provide efficient and courteous assistant services and ensure all assigned administrative duties are performed promptly.
- Coordinate and facilitate your executive’s calendar and arrange appointments, conferences, and travel.
- Handle department-related administrative matters, such as organizing departmental activities, preparing office supplies, etc.
- Budget for and manage general office needs, purchasing for ergonomic office requirements of employees, peripherals, etc.
- Handle and prioritize all internal & external correspondence (e-mail, letters, packages, etc.) for assigned executives with varying sensitivity or levels of confidentiality.
Minimum Qualification
- Native or bilingual proficiency in Japanese
Able to handle internal/external coordination using appropriate Keigo (honorifics), write business emails, and communicate effectively with employees. (JLPT N1 or equivalent level is required).
- Business-level English proficiency
Able to facilitate coordination with the overseas headquarters, handle email correspondence, and participate in meetings in English.
- Hands-on experience with MS Office (including data extraction in Excel), MS Teams, and MS Forms.
Desired Mindset & Attributes
- Highly assertive communication skills: Ability to drive projects forward by collaborating with other departments, while clearly communicating necessary requirements and deadlines in a respectful manner.
- Proactive mindset: An action-oriented individual who does not just wait for instructions, but anticipates situations, identifies challenges and needs beforehand, and takes initiative.
- High ethical standards and confidentiality: Deep understanding of the importance of handling HR and personal information, with a strict commitment to maintaining absolute confidentiality.
- Excellent multitasking and prioritization skills: Ability to independently determine priorities and manage multiple, unexpected tasks simultaneously in a fast-paced environment.
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