Project Coordination Specialist

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 62 countries. 

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. 

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. 

Please visit our website: www.turnerandtownsend.com 

Job Description

Job Summary

We are seeking a bilingual Project Coordination Specialist to support workplace, facilities, and real estate-related projects within a global corporate environment. Working closely with project teams, asset management, change management, business stakeholders, and external vendors, this role will provide coordination support throughout the project lifecycle, helping to drive efficient delivery, stakeholder alignment, and effective communication.

This position is primarily based on-site in Tokyo.

Key Responsibilities

Project Coordination & Support

• Coordinate information and requirements between project teams and asset management stakeholders.
• Support vendor onboarding activities and liaise with internal finance, procurement, and operational teams to facilitate purchase orders and payment processes.
• Assist with information gathering and reporting requirements.
• Support stakeholder communications related to project planning, change management, and engagement activities.

Design & Procurement Coordination

• Coordinate and track business unit requests and ensure appropriate routing to project teams.
• Organize and facilitate meetings between project teams, design teams, and business stakeholders.
• Coordinate discussions involving internal functions such as technology, security, infrastructure, and workplace teams when required.
• Support procurement processes and third-party review activities in partnership with sourcing, asset management, and project teams.
• Facilitate communication among stakeholders during tendering and approval processes.

Project Execution Coordination

• Coordinate change request approval processes across multiple internal teams.
• Support communications with business units during relocation, implementation, and execution phases.
• Track, consolidate, and route stakeholder requests to the appropriate project teams.
• Identify and escalate project risks or issues when necessary.
• Facilitate issue resolution and stakeholder alignment throughout project delivery.
• Coordinate access-related requests and stakeholder requirements during project execution.

Close-Out Coordination

• Support project handover activities and transition processes.
• Assist with project documentation, reporting, final accounts, and payment tracking.
• Coordinate stakeholder inspections, reviews, and sign-off activities.

Site & Vendor Coordination

• Provide on-site coordination support with project managers, contractors, landlords, facility management teams, and other stakeholders.
• Support site access coordination and logistics activities as required.

Qualifications

Required 

• Fluency in both Japanese and English (written and verbal).
• Experience in project coordination, project administration, PMO support, workplace services, facilities management, real estate, construction, or related fields.
• Strong stakeholder management and communication skills.
• Proven ability to coordinate across multiple teams and manage competing priorities.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word.
• Ability to work effectively in a fast-paced, multinational environment.

Preferred 

• Experience supporting workplace, office relocation, fit-out, renovation, construction, facilities, or corporate real estate projects.
• Experience coordinating vendors, consultants, contractors, and internal stakeholders.
• Familiarity with procurement, vendor onboarding, and payment processes.
• Experience using workflow or ticketing systems such as ServiceNow.
• Previous experience working in a global corporate or professional services environment.
• Understanding of change management and business stakeholder engagement activities.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.