Senior Administrative Assistant

Global Atlantic Financial Group (Tokyo, 日本) フォロー 14時間前

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COMPANY OVERVIEW

Global Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm that offers alternative asset management across multiple strategies and capital markets solutions.
We are looking for a diverse team of talented individuals who reinforce our culture of collaboration and innovation. We are dedicated to the career development of our people because we know they are critical to our long-term success. Join our team and come grow with us.

The KKR-Global Atlantic partnership - The Global Atlantic Story

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Company: Global Atlantic Financial Group

Title: Senior Administrative Assistant

Location: Tokyo, Japan

Office Address: Marunouchi Nijubashi Building, 3-2-2 Marunouchi, Chiyoda-ku, Tokyo, 100-0005

GLOBAL ATLANTIC IN JAPAN

Global Atlantic announces ¥574 billion Japanese reinsurance agreement with Manulife Japan:

https://www.globalatlantic.com/news/global-atlantic-announces-%C2%A5574-billion-Japanese-reinsurance-agreement-with-Manulife-Japan

Japan Post Insurance, KKR and Global Atlantic to Form Strategic Partnership:

https://www.globalatlantic.com/Japan-Post-Insurance-KKR-and-Global-Atlantic-to-Form-Strategic-Partnership

THE OPPORTUNITY

Global Atlantic is seeking a Senior Administrative Assistant to provide support to a small group of executive leaders in our Japan office.

The Senior Administrative Assistant will directly support senior leaders within Japan office with regular connectivity to our C-Suite and parent company KKR and assist in managing complex schedules, scheduling domestic and international travel, submitting expense reports, etc.

Demonstrating strong communication and organizational skills, the successful Senior Administrative Assistant must be able to manage multiple responsibilities in a fast-paced and demanding environment and competently take on diverse responsibilities across all activities performed within the company.

Teamwork, multi-tasking, professionalism and flexibility are all very important.Experience supporting senior leadership (MD / partner level) at a large investment bank, asset management firm or within the financial services industry is highly preferred.

The essential duties and responsibilities include:

Provide white glove, executive level administrative support to 3 senior Global Atlantic leaders including scheduling meetings, coordinating calendars, handling complex and ad hoc requests and arranging travel
Coordinate efficiently across the organization and with fellow administrative assistants to support managing directors’ needs
Provide professional and timely support and assistance in the preparation of general correspondence, presentations, and reports
Perform general office management duties, such as ordering supplies and keeping shared spaces in good working order (conference rooms, reception, etc).
Coordinate visitors to office (including other Global Atlantic staff, clients, consultants, auditors and regulators.)
Arrange catering, Audio/Visual requirements, and other in person and Zoom set-up for meetings (may include external or internal parties)
Process invoices for payment; research and resolve issues/problems with payments.
Assist with onboarding and integrating vendors
Maintain relationships with building management, technology support team, and other external support organizations / vendors.
Answering multi-line phone and ensuring messages are delivered for leaders supported
Manage office facilities to include moves and changes.
Assisting with special projects and performing other duties and functions as requested.

Requirements:

Skills Required of the Candidate

Fluency in spoken and written Japanese and English
Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)

Education Background & Communication Skills

Bachelor's/University degree

Those who have experience in any of the following:

Supporting multiple professionals (front office) at the same time in an environment where stakeholders with diverse relationships exist.
Supporting multiple professionals (experienced in supporting front office at the same time) in highly specialized industries such as investment companies, investment banks, consulting firms, general trading companies, etc.
Front or middle office work at multinational companies (Japanese / foreign-affiliated, regardless of industry) and who are aiming for back office and support work in the future
Demonstrated proficiency with Microsoft Office Suite (Word, Excel); strong Microsoft Outlook and Power Point skills

Excellent communication and interpersonal skills
Ability to multi-task and handle multiple responsibilities
Motivation to work in a team oriented and fast-paced environment
Ability to work well with a group of other admins, including the ability to develop new processes and approaches as needed to support the office
Eagerness to learn and solid work ethic
Ability to remain calm under stress

#LI-Hybrid

#LI-DE1

Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes. Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.

TOTAL REWARDS STATEMENT

Global Atlantic’s total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We are proud to support your personal and professional growth and well-being through programs such as educational assistance, virtual physical therapy, remote/onsite fitness reimbursement, a medical second opinion program, pet insurance, military leave, parental leave, adoption assistance, fertility and family planning coverage. We strive to foster a culture of total well-being through community outreach and charitable giving programs.

We are active in our communities-

New York: StreetWise Partners, Covenant House, Partnership for New York City, City Meals on Wheels, Habitat for Humanity, Billion Oyster Project
Boston: Cradles to Crayons, Boston’s Healthcare for the Homeless, Thompson Island Outward Bound, Rosie’s Place, Catie’s Closet, Project Bread, Rise Against Hunger, Space to Thrive
Hartford: Junior Achievement, Habitat for Humanity, Oliver’s Pajama, United Way
Indianapolis: Elevate Indianapolis, Gleaners Food Bank and the Juvenile Diabetes Research Foundation
Batesville: So Loved Ripley County Foster Closet, Safe Passage Family Shelter, YES Home Juvenile Rehabilitation, Ripley County Community Foundation
Des Moines: United Way of Central Iowa, Meals from the Heartland, Junior Achievement, Math Motivators, Bidwell Riverside, Orchard Place, Knock and Drop
Berwyn/Wayne: Habitat for Humanity, Chester County Food Bank, Surrey Services, For Pete’s Sake Respite
Bermuda: Keep Bermuda Beautiful, Center Against Abuse, Truck Island Nature Reserve, Bermuda Economic Development Corporation

Social platforms provide an environment to collaborate with others and participate in friendly competitions towards achieving physical, emotional and financial well-being. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family.

Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you are hired and require an accommodation for any protected status, please email [email protected].

Please click on the links below to learn more about Global Atlantic.

Global Atlantic Privacy Statement

Our employees are in the office 4 or 5 days a week in Hudson Yards, NY and 3 days a week in all other offices. If you have questions on this policy or the application process, please contact [email protected].